Welcome to UCA! As with any new position, there are a variety of forms and documents to complete.听This page is a resource for anyone new to the university who might need assistance听with that task.听The first thing that should be undertaken is to discuss with your immediate supervisor what systems you will need to access, and at which level.听
New Hire Onboarding Checklist
This is a quick, helpful document for the onboarding of a new employee
Information on some of these BT天堂systems can be found here:听
Banner
The amount of Banner access varies depending on job duties (some people need access to student data, and some do not). The level of access an employee needs will dictate the access forms that need to be filled out and the training received. You will need to check with your supervisor and then use the link below for forms.
If your position was previously held by someone who has left the university, you can refer to the Extras听tab听for information about Employees Leaving the University and the forms for Removing Banner Access.
Extra Trainings
- Instructional Technology Training and Help includes training sessions on Blackboard, Kaltura, G Suite, and other helpful webinars.听
- WordPress Training
ARGOS
This is the reporting tool that many BT天堂offices use to gather departmental statistics on majors, enrollment, class rosters, etc.听 Access to this platform is granted through the IT department. Current contact is Terry Brewer (terrybr@uca.edu;听450.5366),听or the IT Help Desk at听450.3107.
Grants
If one or more faculty members in your department are working on grant-funded projects, you will most likely help monitor the award and process the hiring and expenditure paperwork. Because grant monies have additional financial compliance regulations, it is crucial that you receive grant training. Contact听 Research and Sponsored Programs – Kim Ashley-Pauley (kashley@uca.edu).
Departmental Credit Cards
If you are responsible for either a Procurement Card (P-Card) or a Sponsored Travel Card听 (Travel Card), please refer to the Departmental Credit Cards tab for further information.
Parking
New employees should go to the BT天堂Police Department to acquire a parking permit for the BT天堂campus.听听Parking Permit Payment Information
Keys
Complete the Key Form here to get building and office keys.
If you need access to a building or room with a card swipe, you will need to email the Lock Shop (pplockshop@uca.edu) requesting access and make sure to CC your immediate supervisor.听
For any additional questions, please contact听the Physical Plant Lock Shop at听501.450.5875.
Information Technology
The BT天堂Information Technology Department can assist with any technology needs or problems.听 The IT Help Desk number is 450.3107, or听you may also Open a ticket听
Pool Drive
Some, but not all departments, have Pool Drives. If your position requires access to such an account, you can request it here:听
听myUCA
Signing in to myBT天堂is a great starting point for most office tasks. 听
After signing in to uca.edu, and choosing myUCA, you may use the tabs Essentials, Roles, Collections, and Favorites to design a page suited to your needs. Refer to the听About听tab for instructions on how to navigate the myBT天堂site, and personalizing your听Favorites page.
Knowledge Base
IT has a searchable听 that contain articles that can be accessed throughout the year. You can find information on anything from Instructional Technology to Accounts & Passwords.
Departmental Email Accounts
Some departments or divisions have separate email accounts (separate from individual accounts) that handle all requests for information, or frequently asked questions for a department or organization.听 Often, there is an administrator for those accounts who are tasked with daily or periodic checking of those accounts.听 If that is part of your job duties, you will need to gain access to those particular accounts. Call the IT Help Desk at 450.3107 to find out how to gain access to those specific accounts.
Annual Trainings
BT天堂requires all employees听(graduate assistants, full-time employees, part-time employees, student workers, faculty, extra-help positions, adjuncts) to complete a set amount of trainings per year.听 The trainings can be completed on-line at Vector听or on-site (Diversity and Title IX)听Registration
BearCard
The Bear Card is the BT天堂identification card.听 It is used for tracking attendance at BT天堂events. It also allows employees free admission to various campus听activities.听 For instructions on how to get a BT天堂Bear Card, click here: Bear Card
Official BT天堂photo
BT天堂Headshots are often used for departmental websites or flyers.听 These are available through Creative Services in Buffalo Hall.听Faculty/Staff Photos
Communications Toolkit
This resource contains information about proper use of the BT天堂logo, assistance with web site design, information, training opportunities, and other services that University Marketing and Communications offers the campus community for marketing, branding and communication needs. Communications Toolkit
Business Cards and Departmental Letterhead
BT天堂business cards and department letterhead are ordered through UALR which is a BT天堂contract.听 听You will need to complete a purchase order prior to ordering your business cards or letterhead. Instructions
Cub Connect
Recognized Student Organizations place event information onto the Cub Connect platform.听 Some staff members have “administrator” privileges on this platform because they edit, maintain, or enter information into specific Cub Connect accounts. Cub Connect can be accessed through your myBT天堂account.
UCANet-L
This is an email-based platform to advertise items for interdepartmental transfer, community and campus events, and items for sale.
Other helpful tips
UPS and FedEx returns
If you have a return package from either of these two vendors, you can drop it off at the BT天堂post office, and they will be picked up upon the companies next delivery to UCA.